For charities

Guidance for owners of archives or records

Management Framework for Retention and Transfer Charity Records and Archives, published by The National Archives in June 2019 Access here

Records Management in Charities: A Toolkit for ImprovementIn June 2017 the ARP project published a toolkit in partnership with Charity Finance Group and funded by a UCL Public Policy Grant. This is currently available in the updated format (2019) to complete online or in the original (2017) version as a pdf document to download. We have also created a set of training slides to accompany the toolkit.

Archiving for Voluntary Organisations – Draft Guidance (March 2017).

Charity Governance Code https://www.charitygovernancecode.org/en

Charity Commission Publications https://www.gov.uk/government/organisations/charity-commission/about/publication-scheme

Charities SORP http://www.charitysorp.org/

Charity Finance Group Resources Page http://cfg.org.uk/resources.aspx  This includes guidance on fraud, risk and data.

Fundraising Regulator Code of Fundraising Practice https://www.fundraisingregulator.org.uk/code

Information Commissioner’s Office https://ico.org.uk/

For Charities https://ico.org.uk/for-organisations/charity/

National Records Scotland: Resources and guidance on how to comply with the Public Records Act 2011 https://www.nrscotland.gov.uk/record-keeping/public-records-scotland-act-2011/resources

NCVO Know-How Non Profit https://knowhownonprofit.org/

National Cyber Security Centre guidance pages https://www.ncsc.gov.uk/guidance#atglance

Data Protection 

Information Commissioner’s Office Data Protection https://ico.org.uk/for-organisations/guide-to-data-protection/

The National Archives: Archives and Data Protection Law in the UK http://www.nationalarchives.gov.uk/archives-sector/advice-and-guidance/managing-your-collection/archives-data-protection-law-uk/

Environmental Information Regulations 

Information Commissioner’s Office Environmental Information Regulations https://https://ico.org.uk/for-organisations/guide-to-the-environmental-information-regulations/what-are-the-eir/ /for-organisations/guide-to-the-environmental-information-regulations/what-are-the-eir/

Freedom of Information 

Information Commissioner’s Office Freedom of Information https://ico.org.uk/for-organisations/guide-to-freedom-of-information/

The National Archives Freedom of Information Act http://http://www.nationalarchives.gov.uk/information-management/legislation/section-46/ /information-management/legislation/section-46/

Reading on records Management 

Margaret Crockett, The No-nonsense Guide to Archives and Recordkeeping (London: Facet Publishing, 2015)

Digital Preservation Coalition, Digital Preservation Handbook, (Second Edition, 2015) http://http://handbook.dpconline.org/ /

Patricia C. Franks, Records and Information Management (London: Facet Publishing, 2013)

Andrew Hamer, The ICSA Guide to Document Retention, 3rd edition (ICSA, 2011)

Julie McLeod and Catharine Hare eds., Managing Electronic Records (London: Facet Publishing, 2005)

The National Archives Disaster Planning Risk Management http://www.nationalarchives.gov.uk/documents/information-management/disaster-planning-risk-management.pdf

How to Manage Your Information http://www.nationalarchives.gov.uk/information-management/manage-information/ Tim Padfield, Copyright for Archivists and Records Managers Fifth Edition (London: Facet Publishing, 2015)

Elizabeth Shepherd and Geoffrey Yeo, Managing Records: A Handbook of Principles and Practice (London: Facet Publishing, 2003)

Kelvin Smith, Planning and Implementing Electronic Records Management (London: Facet Publishing, 2007)

Professional Societies and Associations

Archives and Records Association http://www.archives.org.uk/ The Archives and Records Association (ARA) have produced a useful report on Volunteering in Archives (2014). This might be useful for organisation that intend to use volunteers in their archive projects.

Information Records Management Society http://www.irms.org.uk/

The Charity Archives and Records Management Group (CHARM) is made up of people responsible for or involved with the management and care of the records and archives of charities and voluntary organisations. CHARM membership is open to anyone interested in charity records and the group meets quarterly.

The Community Archives and Heritage Group (CAHG) is a national group which aims to support and promote community archives in the UK and Ireland. Their website includes some very useful resources including cataloguing guidelines and advice on funding.

The British Records Association (BRA) aims to encourage and assist with the preservation, care, use and publication of historical records. The BRA’s main function is to rescue documents in danger of loss or destruction.

The National Archives (TNA) has produced an introductory guide to archives for non-archivists and provides information, guidance and standards for operating an archive here.

The Collections Trust works principally with museum collections. However they have a range of resources and standards which charities, including those with objects in their possession, might find useful. In particular SPECTRUM 4.0 contains information on 21 collections management standards, all with accompanying guidance.

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